Programs Involving Minors

Registration Portal

Prior to Approval:

• Access the Registration Portal
• Navigate to the Programs Involving Minors Tab
• Fill out the General Information form
• Submit the online form for approval
• After submission:
  • You will receive a submission confirmation email
  • You will receive approval or rejection email

After Approval:

Once approved, the Program Directors must:

• Complete the Compliance Requirement Certifications section at least four (4) weeks prior to the start of the program
• Complete the Authorized Adults section with the confirmed list of Authorized Adults participating in the Program within 30 days of the start of the program, or upon completion of the program if the duration is less than 30 days

All Minors participating in an Emory-Sponsored and Emory-Affiliated Programs must have a consent form or parental permission form on file, as applicable, and signed by parent or guardian. The following forms may be utilized when enrolling minors in a camp at Emory:

• Camp Release of Liability & Assumption of Risk Form (PDF)

If your program is not considered a camp or the activities do not align with the consent form above, please contact the Office of Ethics and Compliance to obtain an appropriate form.

Under Georgia law, Emory University requires all Emory University faculty, staff, volunteers, students, and third parties to report suspected child abuse of which they are made aware in their capacity of employment or duties. Emory's Child Abuse Reporting Policy (4.119) makes clear that the safety and welfare of a child is paramount, any uncertainty about whether reporting is required should always be resolved in favor of making a report, and that failure to make a report of suspected child abuse may be a criminal offense under Georgia law (O.C.G.A. § 19-7-5).

Suspected cases of child abuse should be reported per the Child Abuse Reporting Policy (Policy 4.119).

Appropriate training for adults working with minors is vital for the safety and wellbeing of minors participating in programs at or associated with Emory. The following training coursesare administered through Emory's GLX insurer, United Educators through this training portal.

For new users:

• Go to the Registration portion of the page
• Enter your first name, last name and email address
• Click Register

For users who completed previous trainings:

• Enter your login credentials:
  • Username: Your Emory email address
  • Password
• If you forgot your password, you can reset it using the "Forgot Password" link located under the ‘Login' button.

If you have any issues with sign-in or accessing the courses, visit the Support Portal at United Educators Help Center.

Background checks for adults supervising minors should be completed through Emory Human Resources. Contact Human Resources at cheryl.coulthurst@emory.edu to request new background checks or check the status of your requests. Background checks typically take 7 to 10 business days to complete.

• Faculty Handbook
• Minors in Research Policy 7.21
• Emory's Child Abuse Reporting Policy 4.119