Programs Involving Minors

Emory University is committed to maintaining a supportive and safe educational environment and enhancing the well-being of all members of its community. Within this commitment, Emory has developed a new process for programs involving minors.

Register Your Program

For more information on the registration process and compliance elements, please visit the Programs Involving Minors SharePoint Site and for any additional questions, please contact the Office of Ethics and Compliance at

Programs Involving Minors Registration Process

The following sections outline essential procedures, requirements, and supplementary resources to ensure the safety and well-being of minors participating in Emory programs.

Registration Portal

Prior to Approval:

  • Access the Registration Portal
  • Navigate to the Programs Involving Minors Tab
  • Fill out the General Information form
  • Submit the online form for approval
  • After submission:
    • You will receive a submission confirmation email
    • You will receive approval or rejection email

After Approval:

Once approved, the Program Directors must:

  • Complete the Compliance Requirement Certifications section at least four (4) weeks prior to the start of the program
  • Complete the Authorized Adults section with the confirmed list of Authorized Adults participating in the Program within 30 days of the start of the program, or upon completion of the program if the duration is less than 30 days

All Minors participating in an Emory-Sponsored and Emory-Affiliated Programs must have a consent form or parental permission form on file, as applicable, and signed by parent or guardian. The following forms may be utilized when enrolling minors in a camp at Emory:

If your program is not considered a camp or the activities do not align with the consent form above, please contact the Office of Ethics and Compliance to obtain an appropriate form.

Under Georgia law, Emory University requires all Emory University faculty, staff, volunteers, students, and third parties to report suspected child abuse of which they are made aware in their capacity of employment or duties. Emory's Child Abuse Reporting Policy (4.119) makes clear that the safety and welfare of a child is paramount, any uncertainty about whether reporting is required should always be resolved in favor of making a report, and that failure to make a report of suspected child abuse may be a criminal offense under Georgia law (O.C.G.A. § 19-7-5).

Suspected cases of child abuse should be reported per the Child Abuse Reporting Policy (Policy 4.119).

Appropriate training for adults working with minors is vital for the safety and wellbeing of minors participating in programs at or associated with Emory. The following training coursesare administered through Emory's GLX insurer, United Educators through this training portal.

Required Trainings for Adults Interacting with Minors

Boundary Training for Educators

Focuses on establishing healthy boundaries in educator-student relationships, recognizing violations, and implementing reporting procedures

Protecting Children: Identifying and Reporting Sexual Misconduct

Addresses sexual misconduct against minors, emphasizing warning signs and reporting responsibilities

Recommended Training for Program Directors

Hiring Staff Who Work with Minors

Provides a comprehensive overview of the importance of implementing effective hiring practices to ensure the safety of minors. It is highly encouraged for Program Directors that are responsible for staffing their programs to provide more information of best practices for hiring individuals that will work with minors

Users will be required to create an account with United Educators (even if you had an existing account). Please follow these steps:

  1. Go to this link: UE Learning Portal
  2. Complete the Registration form.
    1. Enter your first name, last name, and email address
    2. Create and confirm your password
    3. Select your language
    4. Enter the following branch code: 792-90242
    5. All other fields are optional and can be skipped
    6. Review and accept the Privacy Policy
  3. Click Next
  4. You will be taken directly to the course content
  5. Complete the courses.

If you have any issues with sign-in or accessing the courses, visit the Support Portal at United Educators Help Center.

Background checks for adults supervising minors should be completed through Emory Human Resources. Contact Human Resources at to request new background checks or check the status of your requests. Background checks typically take 7 to 10 business days to complete.